Dear GSAW Presenter,

Thank you for considering participating in GSAW2009. Please read the following guidelines very carefully. They will help you in assembling your abstract, producing charts, and successfully presenting them at the workshop. These guidelines apply to both the plenary and working group sessions except where noted.

Abstract Submission: Submit an abstract to gsaw@aero.org describing your presentation by November 10, 2008. Papers are not required. Abstracts should not exceed two pages in length plus a cover page and should summarize the claims, scope, methodology, and generality of the work. The cover page must contain:

1. Title of the abstract
2. Name of the presenter
3. Names and affiliations of other author(s)
4. Address, email, and telephone number of the contact author
5. Focus issue(s) addressed in the abstract.

The GSAW Program Committee will review your submission and notify you of your acceptance or nonacceptance on December 15, 2008.

Best Presentation Award: The GSAW committee will present an award for the best presentation at the 2009 workshop.

Session Chair: Your Session Chair will be contacting you soon to discuss the information below and to act as your liaison to the conference. Please ensure that you understand the guidelines detailed here and address any questions you may have to your Session Chair or to gsaw@aero.org.

Final Submittal: Prior to March 2, 2009 email an electronic copy of your briefing charts to your Session Chair and gsaw@aero.org.

Final Distribution and Presentation Clearance: For the UNCLASSIFIED general workshop: Your presentation slides will be posted on the GSAW Web site (http://csse.usc.edu/gsaw) and distributed to workshop attendees on CD-ROM a few weeks after the workshop. Please ensure there is no classified information in your presentation! Note that this is a public Web site readable by anyone with access to the Internet and that foreign nationals will be in attendance at the workshop. Since your organization may have concerns about security or proprietary information, check to see if your briefing charts need to be cleared for publication. You should begin the clearance process as soon as possible to ensure you do not miss any deadlines.GSAW personnel are not responsible for verifying the classification level of your presentation.

For the CLASSIFIED session: Your Session Chair will contact you with details.

Speaker Release and Consent: Presenters of accepted abstracts will receive a Speaker Release and Consent Form that must be signed and returned to us by March 2, 2009. This form allows us to include your presentation on the CD-ROM and to post your presentation material to the GSAW Web site. The form can be faxed to 310-563-2432 Attention: GSAW2009.

Time Allotted for Plenary Presenters: Speakers presenting in the plenary session are scheduled to speak for fifteen minutes with five minutes allowed for questions and answers from the audience. On the table next to the presentation computer there will be a small box with a series of lights. The lights will come on at the following times:

1. Green = Begin
2. Yellow = 3 minutes remaining
3. Red = End presentation and start Q&A
4. Blinking Red = 1 minute into Q&A session

The Session Chair is responsible for ensuring that your presentation and Q&A session end on time. The Session Chair will run the Q&A by calling on people from the audience and will end the session when the time limit is reached. GSAW is tightly scheduled, so please stick to your time allocation.

Time Allotted for Working Group Presenters: Speakers presenting in a working group will be contacted by his or her Session Chair for time allotment and other details.

Resources: Both plenary and working group presentations will be hosted on an Intel-based notebook computer containing Windows XP, Office 2003, CD-ROM, and USB port. A computer projector will be provided. Plenary presenters will be provided with a lapel microphone and a control for advancing the slides. For working groups, if you must bring your own equipment (e.g., notebook, projector, drive) for your presentation, you must notify us in advance so that we can identify potential problems.

Our microphones work best when the antenna unit is clipped to a belt and the microphone itself is attached near the center of your chest. You should consider this in your presentation attire.

Requested Format: Charts produced by the PC version of Microsoft PowerPoint 2000 or 2003 are preferred. If you produce your charts in PowerPoint 2007, please save it in the 2003 format. If you require some other application to view your charts, please contact us well in advance of the March 2 deadline. In creating your slides, note that the presentation room is large and you should consider this in your selection of fonts, diagram size, etc.  As a minimum, a 20-point font is recommended.

Although the GSAW organizers work very hard to ensure that all presentations are in working order and on the necessary computers, we would suggest that you bring media containing your presentation as a backup. Although discouraged, if you bring an updated version of your presentation to GSAW we can read USB flash memory, CD-R, and CD-RW. Bringing an updated presentation late will be at your own risk.  

“Slide Driving”: Plenary presenters will be given a control for remotely advancing their charts. This controller will have three buttons for “Next Slide”, “Previous Slide”, and laser pointer. If preferred, we can advance the charts for you but you are reminded that only you are familiar with the charts and you will have to cue the PC operator. Slides with animation are particularly troublesome when someone other than the presenter is advancing them. If you require us to advance your slides, please inform us with your submission and prior to your session at GSAW.

Plenary speaker biography: Plenary speakers must prepare a few sentences of biographical material for an introduction. Your Session Chair will spend a maximum of 30 seconds to introduce you at the workshop. Your Session Chair will be contacting you sometime before GSAW to collect this information. Also, please ensure that you clarify the pronunciation of your name with your Session Chair.

Check-in: There will be a check-in desk in the main lobby of the hotel. Please check-in and obtain a badge. We use the check-in list to send you the CD-ROM after GSAW. There are no special security or escort requirements.

Registration: Registration can be completed online at http://csse.usc.edu/gsaw. We will be publishing a list of attendees.

Agenda: The GSAW2009 overview agenda will be posted at http://csse.usc.edu/gsaw. We will send you a message when the detailed agenda is available, and ask you to check it and let us know if any updates are necessary. If you are unable to access it, please let us know.

Hotel Reservations: Hotel info can be found at http://csse.usc.edu/gsaw.

We appreciate your interest in GSAW2009. With your participation, we look forward to a very successful workshop!

GSAW2009 Program Committee