Dear GSAW Presenter,
Thank you for participating in GSAW2004. The following guidelines
will help you in producing charts and successfully presenting them
at the workshop. These guidelines apply to both the plenary and
breakout sessions except where noted.
Your Session Chair will be contacting you soon to discuss the information
below and to act as your liaison to the conference. Please ensure
that you understand the guidelines detailed here and address any
questions you may have to your Session Chair or to firstname.lastname@example.org.
Prior to March 1, 2004, email an electronic copy
of your briefing charts to email@example.com.
Final Distribution and Presentation
Clearance: Papers are not required
and will not be published. Your presentation slides will be posted
on the GSAW website (http://sunset.usc.edu/gsaw/gsaw2004.html) and
distributed to workshop attendees on CDROM a few weeks after the
workshop. Please ensure there is no classified
information in your presentation! Note that this is
a public website readable by anyone with access to the Internet
and that foreign nationals will be in attendance at the workshop.
Since your organization may have concerns about security or proprietary
information, check to see if your briefing charts need to be cleared
for publication. You should begin the clearance process as soon
as possible to ensure you do not miss any deadlines. GSAW personnel
are not responsible for verifying the classification level of your
Speaker Release and Consent:
Presenters of accepted abstracts will receive a Speaker Release
and Consent Form that must be signed and returned to us by March
1, 2004. This form allows us to include your presentation on the
CDROM and to post your presentation material to the GSAW website.
The form can be faxed to 310-336-7612 Attention: GSAW2004 c/o Sharon
to download Speaker
Release and Consent form
Time Allotted for
Plenary Presenters: Speakers presenting in the plenary
session are scheduled to speak for 15 minutes with five minutes
allowed for questions and answers from the audience. On the table
next to the presentation computer there will be a small box with
a series of lights. The lights will come on at the following times:
= Three minutes remaining
= 90 seconds remaining
= End presentation and start Q&A
Red = 1 minute into Q&A session
will be a sign near the timer that will provide the above times.
At the conclusion of your presentation or at the 15-minute mark
(whichever comes first), your Session Chair will step closer to
the podium. The Chair is responsible for seeing that your presentation
and Q&A session end on time. The Chair will run the Q&A
by calling on people from the audience and will end the session
when the time limit is reached. GSAW is tightly scheduled, so PLEASE
stick to your time allocation.
Allotted for Breakout Presenters: Speakers presenting
in a breakout group will be contacted by his or her breakout chair
for time allotment and other details.
Both plenary and breakout presentations will be hosted on an Intel-based
notebook computer containing Windows 2000, Office 2000, CDROM, and
floppy drive. A computer projector and an overhead projector for
transparencies will be available. Plenary presenters will be provided
with a lapel microphone and a control for advancing the slides.
For breakouts, if you must bring your own equipment (e.g., notebook,
projector, drive) for your presentation, you must notify us in advance
so that we can identify potential problems.
The microphone works best when the antenna unit is clipped to a
belt and the microphone itself is attached near the center of your
chest. You should consider this in your presentation attire.
Format: Charts produced by the PC version of Microsoft
PowerPoint 2000 are preferred. If you require some other application
to view your charts, please contact us well in advance of the March
1 deadline. Please note that charts produced with PowerPoint 97
or PowerPoint XP may not be fully compatible with 2000 (especially
if your slides are animated). In creating your slides, note that
the presentation room is large and you should consider this in your
selection of fonts, diagram size, etc. A 20-point font is recommended.
GSAW organizers work very hard to ensure that all presentations
are in working order and on the necessary computers, we would suggest
that you bring a diskette containing your presentation as a backup.
Although discouraged, if you bring an updated version of
your presentation to GSAW, a 3-1/2” floppy disk is preferred.
Although we can read USB flash memory, CD-R, CD-RW, and Iomega Zip
disk (100/250/750), we cannot guarantee the ability to read them
properly due to differences in production methods. Bringing an updated
presentation late will be at your own risk.
Driving”: Plenary presenters will be given
a control for remotely advancing their charts. This controller will
have three buttons for “Next Slide”, “Previous
Slide”, and laser pointer. If preferred, we can advance the
charts for you but you are reminded that only you are familiar with
the charts and you will have to cue the PC operator. Slides with
animation are particularly troublesome when someone other than the
presenter is advancing them. If you require us to advance your slides,
please inform us with your submission and prior to your session
speaker biography: Your Session Chair will spend
a maximum of 30 seconds to introduce you at the workshop. Plenary
speakers must prepare a few sentences of biographical material for
this introduction. Your Session Chair will be contacting you sometime
before GSAW to collect this information. Also, please ensure that
you clarify the pronunciation of your name with your Session Chair.
There will be a check-in desk in
the main lobby of the hotel. Please check-in and obtain a badge.
We use the check-in list to send you the CDROM after GSAW. There
are no special security or escort requirements.
If you have not already registered for GSAW2004,
please do so. We will be publishing a list of attendees, and we
would like to make sure your information is complete and correct.
Registration can be completed on-line at http://sunset.usc.edu/gsaw/gsaw2004/registration.html.
The GSAW2004 overview agenda will be posted at http://sunset.usc.edu/gsaw/gsaw2004.html.
We will send you a message when the detailed agenda is available,
and ask you to check it and let us know if any updates are necessary.
If you are unable to access it, please let us know.
Reservations: If you have not already made hotel
reservations, please note that the Manhattan Beach Marriott (800-228-9290
or 310-546-7511) will only hold rooms at the special GSAW2004 rate
of $106 on a first-come, first-served basis until March 8. After
that, reservations will be accommodated on a "space available"
your interest in GSAW2004. With your participation, we look forward
to a very successful workshop!
Select to download PDF
Presentation Guidelines text
to download Speaker
Release and Consent form