March 4-6, 2003
Manhattan Beach Marriott
Manhattan Beach, California
March 4 - 6, 2003
following guidelines will help you in producing charts and presenting
at GSAW2003. The guidelines apply to both the plenary session and breakout
session except where noted. Please review this information and contact
us if you have any questions:
Prior to February 21, 2003, email an electronic copy of your briefing
charts to email@example.com. Please ensure there is no classified information
in your presentation!
Final Distribution: Papers
are not required and will not be published. Your presentation slides
will be posted on the GSAW website (http://sunset.usc.edu/gsaw) and
distributed to workshop attendees on CD-ROM a few weeks after the
Speaker Release and Consent:
Presenters of accepted abstracts will receive a Speaker Release and
Consent Form that must be signed and returned to us by February 21,
2003. This form allows us to include your presentation on the CD-ROM
and to post your presentation material to the GSAW website (http://sunset.usc.edu/gsaw).
The form can be faxed to 310-336-7612 Attention: GSAW2003 c/o Sharon
Garst. Also note that your briefing charts may need to be cleared
for publication by your own organization. Please begin the clearance
process as soon as possible.
to download Speaker
Release and Consent form
Time Allotted for plenary presenters:
Speakers presenting in the plenary session are scheduled to speak
for 15 minutes with five minutes allowed for questions and answers.
Someone will be sitting in the front row to help you monitor the time
you are using. The monitor will hold up cards at intervals showing
the time remaining. GSAW is tightly scheduled, so PLEASE stick to
your time allocation.
b. Time allotted for breakout presenters:
Speakers presenting in a breakout group will be contacted by his or
her breakout chair for time allotment and other details.
The presentations (both plenary and breakout) will be hosted on
a notebook computer (Windows 2000, Office 2000, CDROM, floppy drive),
a computer projector, and an overhead projector for transparencies.
Plenary presenters will be provided with a lapel microphone, laser
pointer, and a control for advancing the slides. If you plan on
bringing your own equipment (e.g., notebook, projector, drive) for
your presentation, please notify us in advance so that we can identify
Format: Charts produced by the PC version of Microsoft
PowerPoint 2000 are preferred. If you require some other application
to view your charts, please contact us. Please note that charts produced
with PowerPoint 97 or XP may not be fully compatible with 2000 (especially
if your slides are animated). We would suggest that you bring transparencies
as a backup. Although discouraged, if you bring an updated version
of your presentation to GSAW, please do so on a 3-1/2” floppy
or 100MB Zip disk. We cannot guarantee the ability to read any other
format including CD-R or CD-RW. Note that we are using a large presentation
room. In creating your slides, you should consider this in your selection
of fonts, diagram size, etc.
Driving”: Plenary presenters will be given a
control for remotely advancing their charts. We can advance the charts
for you but you are reminded that only you are familiar with the charts
and you will have to cue the PC operator. We mention this because
slides with animation have been particularly troublesome when someone
other than the presenter is advancing them.
speaker biography: Plenary speakers must prepare a
few sentences of biographical material for your session chair to introduce
you. Your session chair will be contacting you sometime before GSAW
to collect bio information.
There will be a check-in desk in the main lobby of the hotel. Please
check-in and obtain a badge. We use the check-in list to send you
the CD-ROM after GSAW. There are no longer any special security or
escort requirements since we are holding this at a hotel.
If you have not already registered for GSAW2003, please do so. We
will be publishing a list of attendees, and we would like to make
sure your information is complete and correct. Registration can be
completed on-line at http://sunset.usc.edu/gsaw/gsaw2003/registration.html.
Agenda: The GSAW2003 overview agenda will be posted
at http://sunset.usc.edu/gsaw/gsaw2003/agenda03.html. We will send
you a message when the detailed agenda is available, and ask you to
check it and let us know if any updates are necessary. If you are
unable to access it, please let us know.
Reservations: If you have not already made hotel reservations,
please remember that the Manhattan Beach Marriott (800-228-9290 or
310-546-7511) will only hold rooms at the special GSAW2003 rate of
$99 until February 10. After that, reservations will be accommodated
on a "space available" basis.
appreciate your interest in GSAW2003; with your participation, we look
forward to a very successful Workshop!
to download PDF
Presentation Guidelines text
to download Speaker Release
and Consent form